Keeping Copilot for Microsoft 365 Confidential: Data Governance Strategies

Explore “Data Governance Demystified: Preparing for Copilot for Microsoft 365.” in our latest post. Join our expert Hingy Lee as he outlines the critical steps to secure data and drive productivity using AI within the modern workplace. 


In a world where every second counts, the pressure to meet deadlines can often overshadow the need for data security. Imagine racing against time, relying on the latest generative AI tool like Copilot for Microsoft 365 to help you meet your latest deadline. But when we’re under pressure, how many of us will pause to ensure there are no potential data leaks?  As a technical consultant deeply embedded in the ins and outs of data security and AI integration, I’ve witnessed first hand the critical importance of data readiness in unlocking the full potential of Copilot for Microsoft 365. In my webinar, I explore how to prepare your data for Copilot for Microsoft 365, optimising your workflow, and safeguarding against potential pitfalls.

Why Preparing Your Data for Copilot for Microsoft 365 is vital

The allure of automation tools within the modern workplace is undeniable—they promise efficiency and accuracy in our daily tasks. Yet, with convenience comes the danger of oversight.  In Microsoft’s latest Work Trend Index, 70% of early Copilot for Microsoft 365 users reported increased productivity.  But as humans, we are wired to seek the path of least resistance, and often overlook the need for thorough checks. But when man and machine converge, establishing robust checks and balances is critical to safeguard our data.



Data Governance: Not a Novel Concept

Data governance isn’t a novel concept—it’s been around for decades, evolving alongside technology. As Copilot for Microsoft 365 emerges as a powerful tool in data processing and content creation, it’s crucial to reinforce these governance protocols.  A range of people in an organisation will interact with your data daily. Sensitive data will roam across apps and services, and without the proper controls, data growth can increase the risk of data leakage. When data roams, it should do so in a secure way that adheres to the business’ compliance policies.  To resolve this, IT admins can apply flexible protection policies, like sensitivity labels that include encryption and access restrictions, to also prevent confidential data being accessed across the business. For example, apply a “Confidential” label to a document and that label encrypts the content and applies a “Confidential” watermark. Or choose how to identify sensitive information that should be labelled, and the label can be applied automatically, or you can prompt users to apply the label that you recommend with a policy tip.

How Auto Sensitivity Labelling of Confidential Documents Works

Auto-labelling of sensitive documents eliminates the need for users to manually apply the labels themselves, ensuring that the system automatically enforces labelling policies specific to their business needs. With auto-labelling, users do not need to be trained on when to use different labels as the system does this automatically. One thing to consider is that the content generated by Copilot may not inherit certain labels, so reviewing Microsoft 365 settings is essential to guaranteeing proper labelling and protection.

Fuelling AI-Driven Productivity at Work: The Good News

Real-world applications of Copilot for Microsoft 365 within the Modern Workplace are practically unlimited, from streamlining document creation to enhancing productivity in workflows. Recently, I have been working with a law firm; paralegals spent countless hours on mundane tasks instead of focusing on high-value legal work. With the capability of Copilot for Microsoft 365 streamlining tasks such as summarising legal packs or conversations with clients, productivity can be increased, along with morale and job satisfaction. For the law firm, this increases profits without having to increase headcount. But benefits can only be realised if your data is safe and secure.  In my webinar, I cover the key considerations for preparing your data for Copilot for Microsoft 365. The good news is that you probably already possess the tools needed to strengthen your data security. Microsoft Purview and Entra ID are powerful solutions that form part of the Microsoft 365 suite. Our webinar equips you with the knowledge to leverage these tools to safeguard your data effectively, ensuring a seamless integration with deployment of Copilot for Microsoft 365.  As we navigate the complexities of AI adoption and data governance, one thing remains clear: being prepared is key. Don’t miss out on gaining invaluable insights into how to prepare your organisation for Copilot for Microsoft 365.

Join my latest webinar for expert insight and strategies. Sign up, today.


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